Archiving large quantities of documents which have to be retained despite having finished their active life-cycle is the primary use, by most organisations, of a document scanning bureau such as PaperMountains. Our high capacity systems and experienced staff will take those cabinets, folders, boxes or even rooms full of paper and convert them quickly and accurately into electronic data and images.
This service is for you if you need to free space, archive and distribute legacy documents without taking up vast amounts of your own staff's time.
With PaperMountains there is no minimum or maximum limits to the quantity of documents you can send us for processing.
If you are considering scanning documents in house on an on going basis you will be interested in our increasingly popular on demand service which gives you all the benefits of bureau scanning but for live documents.
A frequent collection is set up and these documents are given a priority scanning slot by PaperMountains and the Images and data are returned electronically that day. This captured data is typically more detailed than that required for archiving purposes alone and is used to feed a business process such as invoice processing or order fulfilment saving you from having to enter the data manually into your systems.
If you produce questionnaires, surveys or feedback forms which are hand written we can use advanced recognition technologies to read and validate the data they contain far less expensively than can be achieved in house in a fraction of the time, collate the data and send it directly to you in a format you can easily use.
Why not take advantage of our post room facilities and have your surveys sent directly to us in business reply envelopes and we will take away the pain of logging, handling, scanning and indexing them and send the images and data they contain to you,electronically, the same day as they are received.
At PaperMountains we recognise that every company has it's own ways of working with documents and therefore its own requirements for their electronic archiving and the capture of data they contain for indexing; therefore we have developed a methodology of working which allows us to adopt flexible approach to scanning your paper to meet your needs whilst ensuring the highest standards in security, quality, accuracy and audit ability.
Whether you are experienced in document scanning projects or this is your first, when you engage PaperMountains you will find that our consultants' and technicians' many years of experience will enable you to complete your document scanning project on time, on budget and with the minimum of disruption to you and your on going business.
We are more than just another scanning bureau, our methodology and expertise allows us to engage with you at any level or stage in the project so we are equally able to assist in the scope and management of your project from its inception as we are able to work to your existing specification.