When you choose to scan your documents with PaperMountains you are taking a key step towards streamlining your paper process.

 To maximise the return from this investment you need to consider how you store and access the paper now that it is elctronic, choose the PaperMountains Online Archive for a great value solution.

Online Electronic Secure Archive

Secure Electronic Storage

Your documents are safe with us, our servers are protected by 128 bit encryption and a tried and tested security framework. Strict account management policies and account locking procedures as well as automated monitors which are constantly watching for attempts to access documents illegally and reacting to those threats. A full audit trail is available so you can see who has accessed what and what they did with it.

Our servers are physically hosted in a number of high security data centres, geographically spread around the Uk from multiple providers to provide multiple levels of redundancy and increase system uptime.

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Access Anywhere 

When PaperMountains have scanned your paper and they are in the Electronic Online Archive, your documents are available to you twenty four hours a day three hundred and sixty five days a year no matter where they are needed, in the office, at home, on a client's site, in every branch office (including those overseas) so you never have to wait to find a file.

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Fast Document Access

Because we work with you to optimise your data our powerful servers search and return your documents in seconds. This means you can deal with enquires then and there, never having to phone someone back of pull files from storage.

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Easy To Use

We took the most commonly needed features from our enterprise level solutions and integrated them into an intuitive web front end so that you can quickly find and use your documents when you need them.

"Although highly feature rich the Online Archive does not clutter the browser allowing maximum visibility of folders and desktops"

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Ready Made Applications

For common document types such as Purchase Invoices, Credit Notes , Statements, Proof of Delivery, Waste Tickets and expenses we have ready made template solutions which you can use as is or as the starting point for a tailor made solution. 

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Customisable

Specify the look and feel you want for the PaperMountains' Electronic Online Document Archive with logos and colour schemes which reflect your corporate branding. Choose the modules which suit your requirements. Set user access to data to reflect your company structure, allowing each user the correct permissions to complete their work.

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Scalable

PaperMountains' Electronic Online Document Archive is scalable and supports applications from single users through small business or departments and up to enterprise wide solutions. No matter how many users or documents you have we have the solution to suite.

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High Availability DMS

We know that you never know when you will need to access your documents, from work, from home, from overseas offices or when you are travelling in different time zones therefore we have designed the PaperMountains' Electronic Online Document Archive as a true follow the sun system with a high availability and redundancy spread across a number of secure data centres.

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Low Cost - High Value

Whatever your size the PaperMountains Electronic Online Document Archive will provide you with a cost effective solution no matter on how many users you have because the software is full blown enterprise level and you only pay for the functions and storage you use.

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Hassle Free

Choose the PaperMountains Electronic Online Document Archive and you will be up and running in next to no time. Our highly experienced design team will configure the system to fit your data and set up permissions in line with your access requirements. Finally the User experience can be branded with your logo and corporate colour schemes so that the system looks and feels like an in house system. 

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Modular

PaperMountains Electronic Online Document Archive is a truly modular enterprise document management solution where you  pay for only the modules you need to meet your requirements. Some of the available modules are:

PMOA Core , Invoice Processing , Proof of Delivery , COLD Archive, Archive Direct , Scan and Store , Retention Manager , Work-flow , Gateway , eDocument Archive , email Archive , Collaborative Tools , Legal Practice Archive , Accountant' Archive , BooK Keepers' Archive.

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Self Scan Options

Once we have dealt with your mountain of historical documents we can set up regular collections of ongoing paper work and add them to the Archie, alternatively you can use our "Archive Direct" applications to handle the whole process in house or choose "Scan and Store" to send the documents to our data entry team for indexing. 

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eDocument Ready

You can store electronic documents such as word, excel, cad and many others ( ask about a Specific file format ) alongside scanned paper documents within the Online archive without printing, saving you time, materials and money as well as not having to go to the expense of running and maintaining two or more separate systems.

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